Settings

Workspaces

Organize screens and content with workspaces for different locations or projects

Workspaces

Workspaces help you organize screens, media, and playlists into separate environments. Perfect for managing multiple locations, clients, or projects.

What Are Workspaces?

A workspace is an isolated container for:

  • Screens and screen groups
  • Media files and folders
  • Playlists and sequences
  • Team member access

Content in one workspace is separate from others.

Workspace Limits

PlanWorkspaces
Trial1
BusinessUnlimited
GrowthUnlimited

Both Business and Growth plans include unlimited workspaces. During the trial period, you are limited to 1 workspace.

Creating Workspaces

  1. Go to Settings → Organization
  2. Scroll to the Workspaces section
  3. Click New Workspace
  4. Enter a name and description
  5. Click Create

Switching Workspaces

  1. Click the workspace name in the header
  2. Select a different workspace
  3. All content changes to that workspace

Workspace Organization

By Location

NYC Store
LA Store
Chicago Store

By Client (Agencies)

Client A
Client B
Client C

By Department

Marketing
HR
Operations

By Project

Summer Campaign
Product Launch
Always-On Content

Workspace Settings

Each workspace has its own settings:

  • Name - Display name
  • Description - Optional notes

Team Access

Control who can access each workspace:

  1. Go to Settings → Organization
  2. Edit member permissions in the Team section
  3. Select workspace access
  4. Choose role per workspace

A team member can have different roles in different workspaces.

Content Isolation

Content doesn't cross workspaces:

In Workspace AIn Workspace B
Screen 1Screen 2
Logo.pngBanner.jpg
Promo PlaylistInfo Playlist

You cannot:

  • Move screens between workspaces
  • Share media across workspaces
  • Reference playlists from other workspaces

When to Use Workspaces

Use Workspaces For

  • Different physical locations
  • Separate client accounts
  • Distinct content strategies
  • Team separation needs

Don't Use Workspaces For

  • Simple organization (use folders)
  • Screen grouping (use groups)
  • Content variations (use playlists)

Best Practices

Naming Convention

Use clear, consistent names:

  • "Downtown NYC - Retail"
  • "Client: Acme Corp"
  • "Workspace 1" (avoid generic names)

Start Simple

Begin with one workspace. Add more only when you have a clear separation need.

Document Purpose

Add descriptions to help team members understand each workspace's purpose.

Deleting Workspaces

Deleting a workspace permanently removes all its content, including screens, media, and playlists.

To delete:

  1. Go to Settings → Organization
  2. Find the workspace in the Workspaces section
  3. Click the workspace menu
  4. Click Delete Workspace
  5. Type workspace name to confirm
  6. Click Delete Permanently

Next Steps